QuickBooks bookkeeping for service businesses who are busy, profitable, and still not entirely sure it's paying off, so you can price with confidence and hand over clean numbers the moment they're needed.
Most service business owners we talk to aren't struggling. They're busy, booked out, and still not sure the work is actually paying off. That gap shows up at the worst possible moment.
You're booked solid, but you're pricing jobs by gut feel. When it's time to bid a bigger contract or finance a truck, you can't say with confidence which work actually makes money, and lenders can tell.
Revenue is up, but cash never seems to stick around. Without job-level numbers, you can't see where it's leaking: materials, underpriced jobs, or scope creep you never billed for.
These are the moments that actually catch service business owners off guard. Different triggers, same root cause: books that weren't kept clean, current, and job-level accurate along the way.
Every job, every month. Without job-level profitability, pricing is a guess, and guesses compound over a year of jobs.
A bank wants to see clean, provable financials before approving a loan for a truck, a crew, or a new location. Profitable businesses get denied every day because their books don't show it.
A larger client or job wants to see real financials before they sign. Books that were "good enough" for a small operation suddenly need to hold up to scrutiny.
When books are current all year, tax time is a handoff, not a fire drill, for you and for whoever prepares your return.
Most clients start with cleanup if books are behind, or Core if they're already current. Job Costing builds on top of Core once you're ready for job-level numbers.
| Feature | Cleanup / Catch-Up | Monthly Bookkeeping Core | Job Costing Bookkeeping |
|---|---|---|---|
| Transaction categorization | ✓ | ✓ | ✓ |
| Bank & credit card reconciliation | ✓ | ✓ | ✓ |
| Chart of accounts cleanup | ✓ | – | – |
| Correction of prior periods | ✓ | – | – |
| Ongoing monthly service | – | ✓ | ✓ |
| Monthly P&L, balance sheet & cash flow | – | ✓ | ✓ |
| Job-level profitability report | – | – | ✓ |
| Gross margin by job | – | – | ✓ |
| Price | $750-$3,500+ one-time | $500-$800/mo | Core price + $350/mo |
Everything else: reporting, filings, setup, and support, added on as you need it.
We look at where your books stand today, what matters most to you (pricing, financing, tax-time), and whether it's a fit.
We get QuickBooks Online set up correctly: chart of accounts, job tracking, integrations, so the monthly work is accurate from day one.
Every month your books close on schedule, your job profitability is visible, and you're ready the moment a bank or a bigger contract asks you to prove it.
The Counting Firm is a bookkeeping practice built specifically for service businesses, not a general-purpose bookkeeper who handles trades on the side.
Free 30-minute consult. No pressure, no long-term contract required to start.